Skip to Main Content

Weeks-Townsend Memorial Library

Library Policies & Procedures

The main purpose of these rules is to safeguard the common interest of all users and to enable the Library to carry out its functions as efficiently as possible.

General Library Policies

Circulation Policies

Interlibrary Loan Policies

Reserves Policies

Overnight Laptops

General Library Policies:

Proper attire (including shirt and shoes) is required.

An acceptable standard of personal hygiene is expected of all individuals.

Annoying or harassing behavior, with or without the intent to disturb others, may result in short-or long-term loss of library privileges.  This includes use of cell phones and other personal electronic devices.

For safety considerations, skating, running, and similar activities are prohibited.  Sports equipment is not permitted in the library. If brought, these items (basketballs, footballs, skateboards, collapsible scooters, etc.) may be left beside the library entrance(s) but the library is not responsible for lost or stolen items.

Bicycles and non-collapsible scooters may not be brought inside the building.

Pets are not to be taken into the Library except handicapped aid animals.

Children under the age of 12 may not be left unattended in the Library.  They must be under the direct supervision of a parent or other adult when in the Library.

The Library will not accept responsibility for the loss or misplacement of personal belongings.

Entering the Library signifies agreement with these rules and regulations.  Library users who refuse to abide by these or any other rules and regulations of the Library shall be required to leave the premises.

The Director of Library Services may amend the Library Rules and Regulations as and when necessary.

Circulation Policy 

All Union College students, faculty, and staff may borrow materials from the library. Each borrower must have a valid bar-coded identification card or library-issued card. Borrowing limits vary: undergraduates, 35 books; graduate students, 50 books; faculty and staff, 75 books.

Union College alumni and trustees are entitled to borrow library materials. Also, residents of Knox County, KY over the age of 16 may obtain a borrowing card. Townspersons are limited to three books; alumni and trustees may borrow five books.

Loan Periods

Loan periods vary depending on the status of the patron and the type of material borrowed. The grid below shows loan periods for specific users and item types.































Legend: U=undergraduate; G=graduate, TO=townsperson; A=alumni, TR=trustee; FS=faculty and staff

Some curriculum and document materials do not circulate nor do periodicals, reference, genealogy, Kentucky, archives, Lincoln, and abstracts.

Fine structure

LRC materials (including videos and their guides), curriculum kits (each piece), and interlibrary loans: $1.00 per day; Reserve materials: $.10/hr or $.50/day

All other materials including curriculum, juvenile, government documents, books from the stacks: $.05/day for Union College students; all other patrons are charged $.10/day.

Interlibrary Loan

The Weeks-Townsend Library participates in the international resource-sharing scheme commonly known as Interlibrary Loan or ILL. Interlibrary loan is available to the undergraduates, graduate students, faculty, and staff of Union College. There is only one exception to this policy. As part of the government documents depository library program, the library must request loans of government documents for the general public.

During your research, if you discover materials (books, magazine articles, and documents) you would like to use that are not owned by the library, we can attempt to get them for you through interlibrary loan. Several of the FirstSearch databases support on-line interlibrary loan requests. In addition, you can make a request in person, or by using printed forms which are available at the reference desk. In addition, any library staff member will be glad to help you learn the ILL request procedure. Do not hesitate to ask for assistance.

Please be certain that the library does not already own the item you are requesting through ILL. It is a good idea to get in the habit of conferring with a librarian before you request numerous interlibrary loans. The librarian may know of sources you have not consulted; this could save valuable time you need for your research.

ILL delivery time varies with each request. It is impossible to pinpoint how long it will take to get a response from the lending library. Thus, you should give us as much time as possible to fill your requests. There is no charge for borrowing books; photocopies of journal articles cost five cents per page. Overdue ILL items are charged $1.00 per day. Loans should be returned to the ILL desk in the technical services office, or to the librarian on duty at the reference desk.


Each semester, many faculty members put books, articles, videotapes, and audiotapes on reserve in the library for use by all students in specific classes. Records for all reserve materials appear in the library public access catalog and are searchable by instructor's name or by course. All reserve materials are checked out to the patron requesting them. Patrons using reserve materials must be registered users and have valid barcodes on their student identification cards or library-issued cards.

Reserves are housed on shelves and in drawers behind the Information Desk. If you are unsure of the reserve item you need, bring your syllabus with you to the Information Desk; a staff member will find the correct item and check it out to you. Most reserves are available for in-library use only. A small number of items can be checked out overnight or for three days. This is always the decision of the instructor. When checking items out overnight or for a longer period of time, please be considerate and remember that others in the class need to use these materials. Return them on time.

WTML Policy — Overnight Circulation of Student Laptops


Laptops may be checked out beginning at 12 pm, Monday-Saturday, and 2 pm on Sunday; a current student ID is required.

Reservations for laptops are recommended; make reservations by calling the Information Desk, 546-1240, or by visiting the Information/Reference Desk.

Pick up laptop within one hour of reserved checkout time; otherwise, laptop may be released for another student to checkout.

Laptops must be checked out ½ hour before closing.

Checkout is overnight only +

Exception: Laptops may be checked out Friday-Sunday.

For fair use, laptops are not checked out to the same student(s) consecutive weekends. However,any student may contact the Information Desk 2 hours prior to Friday closing re: any available laptops.

Laptops are due at 10am next day*; a significant fine of $1 per item (per hour) will be assessed for overdue laptops and accessories (e.g., power supply).

Students incurring an overnight laptop fine of $24 or more will have overnight laptop privileges suspended until payment of fine.

Laptops must be returned at the Information Desk not via book drop.

Students must adhere to the guidelines regarding proper use of college equipment as detailed in the Student Handbook.

Abuse of the above policies may lead to loss of overnight laptop circulation privileges.

+ To permit wider use, laptops are not checked out for consecutive nights. However, any student may contact the Information Desk 2 hours prior to closing re: any available laptops.

*Sunday: due at 3pm